/ IndexUSE CASES
/ Cases03
/ Tools deep-dive06
/ Read time≈ 10 min
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Expand the
possibilities of
your company.

Three engagements that cover most of what we do — support operations, regulated crypto exchange, and EMI accounting. Each picked because it forced us to make many systems agree on one version of the truth.

01
/ Case 01 · Support Operations

Even the support
team needs support.

For one client we built and run the software that absorbs 600+ customer requests a month — without burning out the four humans who close them.

Eight tools, one ticket lifecycle. A message in Slack, Telegram or WhatsApp becomes a verified customer in SumSub, an entry in the ledger, a tracked task in Jira, a runbook in Confluence — and an audit trail you can read on Monday.

  • Tech stack design — researched and chose the right set of tools, killed three that weren't pulling weight.
  • Staff assessment — mapped the team's actual workload against tickets to see where time was leaking.
  • Work instructions — wrote the runbooks, owned the templates, made the SLAs measurable.
  • ITSM policies — escalation paths, on-call rotation, post-incident review, attached to every ticket.
/ Volume600+requests / month, end-to-end
/ Tools wired08Slack · Telegram · WhatsApp · Voice · SumSub · ERP · Confluence · Jira
/ First-touch SLA< 8 minmedian, business hours
/ Auto-routed82%of tickets reach the right queue without a human
/ Deep-dive — the eight tools, what each one doesclick a tool to expand
FRONT DOOR · WHERE EVERY TICKET STARTS
SL

One place to chat — and to file work.

Slack is the workplace's living room. We turned it into the support team's intake form. Pinned messages, smart reminders, shared channels with the customer's team. The conversation never leaves; the ticket does.

PinningChannel-pinned messages and reference links surface the right answer first.
DocumentsManaging and tracking files across channels and threads.
Smart remindersNothing dropped — every message is followed up on by default.
Swift navigationCustomers find their channel; agents find their queue.
Shared channelsMixed customer + agent rooms with permission boundaries.
Smart searchSearch modifiers + RSS feeds for incident channels.
PRIVATE CHANNEL · WHERE OPERATORS LIVE
TG

The channel ops actually answer on.

For markets and teams that live on Telegram, we wire it the way Slack is wired — same intake form, same ticket lifecycle, same audit trail. Bots handle the structured questions; humans handle the rest.

Bot intakeStructured forms via inline buttons — clean data on entry.
Group routingSeparate channels per tier, region, or product line.
Identity linkTelegram ID tied to platform account before sensitive ops.
Encrypted handoverSensitive data lifted into KYC tooling, not the chat.
Status updatesReceipts, deadlines, outcomes pushed back to the same chat.
Audit logSearchable by ticket ID and Telegram user — compliance-grade.
BUSINESS API · WHERE CUSTOMERS LIVE
WA

Where the customer already is.

Via the WhatsApp Business API we route customer messages straight into the support workflow. Templates approved, opt-in recorded, two-way conversation handed to a human only when it has to be.

Business APIApproved templates, opt-in tracked per customer.
Two-way messagingAssigned to the ticket queue, threaded by conversation.
Media handlingReceipts, screenshots, ID photos preserved into the record.
Language routingAgent group selected automatically by detected language.
Bot → humanContext preserved through every handoff.
Audit archiveEvery message archived; retention policy per market.
VOICE · CALL INITIATION + RECORDING + ANALYSIS
V/AI

Every call: dialled, recorded, transcribed, summarised.

VoIP with an AI layer on top. Outbound calls initiated from the CRM. Whisper transcribes; an agent stack summarises the call, extracts the next action, flags compliance phrases, and writes it back to the customer record.

Click-to-dialInitiation from CRM record, ticket, or chat thread.
RecordingRegion-aware retention, encrypted at rest, consented capture.
Whisper transcriptionHigh-accuracy speech-to-text, multi-language, diarised.
AI summaryCall summary, action items, sentiment — written to the record.
Compliance flagsDisclosures caught; risk phrases surfaced for review.
SIP routingInternational dialling, carrier fallback, DID per region.
VERIFICATION · KYC / KYB / KYT
SS

One pass for identity. Continuous checks for everything after.

SumSub handles document, liveness and sanctions on the way in, and transaction monitoring (KYT) for the rest of the relationship. Wired into the customer journey.

Document + livenessID capture, selfie match, document forensics.
Sanctions + PEPVersioned, jurisdiction-specific screening, ongoing.
KYT monitoringRisk scoring across the relationship, not just at signup.
Reviewer queueSingle inbox for every held case across markets.
Custom rulesetsTuned per market and per product, versioned.
Audit-readyEvery decision replayable against the rule that fired.
ACCOUNTING + OPS · WHERE NUMBERS RECONCILE
ERP

QuickBase or SAP — finally agreeing with the rest of the stack.

Whether the client runs on QuickBase low-code or full SAP, we wire it as the system of record for accounts, inventory, and operations.

QuickBaseLow-code workflows, ops boards, custom internal apps.
SAPFinance, MM and SD modules wired into the broader stack.
ReconciliationLedger ↔ subsystem agreement, daily, automated.
ApprovalsFour-eye on payouts, adjustments, vendor changes.
Audit trailEvery change attributed, reversible, retained.
ReportingSame numbers in finance, ops and the support ticket.
KNOWLEDGE · WHY WE DO IT THIS WAY
CF

The reason the next ticket takes half the time.

Every resolved ticket gets a Confluence page — runbook, decision, gotcha. The next agent who hits the same issue reads it before they answer. Tribal knowledge becomes tracked knowledge.

Information sharingPages linked from tickets; the source-of-truth doc.
MultichannelSlack threads, Jira issues and support tickets cross-link in.
Account securityPermissions by space, by page, by team.
NavigationTemplates, anchors, table-of-contents that holds up.
Time managementPage age + review cadence visible per doc.
IntegrationsPages embedded in tickets; tickets linked in pages.
ENGINEERING HANDOFF
JR

When support uncovers a real bug — it never gets lost.

A support ticket can spawn a Jira issue with the customer's context attached, the affected version pinned, and an SLA on engineering's response.

Flexible workspaceBoards per product area, queries per agent.
BacklogCustomer-impact tags surface what to fix first.
BurndownVelocity charts for the support-driven backlog.
WorkflowsTailored statuses: triaged → reproduced → fixed → verified.
Cross-linkEvery bug links back to the originating tickets.
ReleasesCustomer notified when their issue ships.
/ Outcome

The support team stopped firefighting and started compounding. Every closed ticket made the next one cheaper. The customer stopped hearing "I'll get back to you" and started hearing "here's the answer, and here's the page that explains it."

02
/ Case 02 · Crypto Exchange

Build the exchange.
Then defend it.

Clarity Development built and integrated the secure infrastructure a regulated crypto exchange needs to operate — and to convince an auditor it's operating cleanly.

Custodial or non-custodial, KYC and AML on rails, blockchain integration with real-time rates, and a CRM that holds the customer, the order, and the compliance trail in one place.

  • PSP integration — payment service providers wired into the cashier and CRM.
  • Liquidity providers — multi-LP integration into a single internal order book.
  • Security policies — IT security policies and checks, written and enforced.
  • PCI DSS — the website prepared for assessment and the gaps closed.
  • Dev process — requirements control + automated checks inside the SDLC.
  • KYC / KYT — compliance software integrated with the customer journey.
/ Time-to-launch90dfrom kick-off to first live trade
/ PSPs integrated04routed by region + risk profile
/ KYC pass rate94%after policy tuning
/ Audit findings0 P1in PCI DSS readiness review
/ Venus — the platform behind the casecryptocurrency exchange · custodial + non-custodial
/ 01 — Portal
Secure customer portal

Two-factor authentication, optional guest access, session pinning, device trust — built for an audience that has lost money to other people's bad logins.

/ 02 — KYC
Automated KYC + compliance workflows

Document capture, liveness, sanctions screening, customizable per jurisdiction. Reviewers see one queue, with everything attached.

/ 03 — Checkout
Streamlined for registered and guest users

One flow, two trust levels. Limits and friction scale to the user's profile so first-timers convert without weakening AML controls.

/ 04 — CRM
Centralized customer + order management

The agent sees the same record the customer does — plus the compliance history, the support tickets, and the linked exchange transactions.

/ 05 — Permissions
Role-based + workflow automation

Four-eye approvals, segregation of duties, full action audit. The auditor leaves happy; the agents don't notice it.

/ 06 — Fraud + AML
Built-in detection

Rule engine + anomaly detection over transactions, devices and behavior. Rules are versioned; every flag is replayable against the rule that fired.

/ 07 — Blockchain
Real-time exchange rates

Aggregated across providers, with a fallback path. The price the customer sees is the price they trade at, or the order is rejected — never silently slipped.

/ 08 — Wallets
Non-custodial + custodial

Operators choose the trust model per market. The same UI handles both — the customer never has to understand which one is running underneath.

/ 09 — Ops
An admin console operators can actually read

Built for the people who run the desk at 2am, not the people who buy the platform. Real states, real numbers, sensible defaults.

Non-custodial
/ user holds keys

For markets and customers who want sovereignty — keys live with the user, the platform never custodies funds, and on-chain settlement is final.

  • Wallet abstraction layer (multi-chain)
  • Self-custody onboarding flow with recovery
  • On-chain settlement, off-chain order book
  • Compliance via address screening, not custody
Custodial
/ platform holds keys

For markets where simplicity wins — the platform holds funds in segregated, insured storage. The customer experience is the experience of a payment app.

  • Hot / warm / cold key segregation
  • Withdrawal approval thresholds + 4-eye
  • Proof-of-reserves reporting
  • Sub-account ledgers with reconciliation
/ Outcome

A regulated exchange that shipped in 90 days, with a compliance posture defensible to a serious auditor — and an operator console the team running it can actually read at 2am.

03
/ Case 03 · EMI Accounting + CRM

An EMI you can
actually audit.

An e-money institution is a balance sheet, a customer base, and a set of regulators — wired together by software that has to agree on the number, every single time.

We designed the process, wrote the spec, built the CRM, and integrated the open-banking APIs that connect the EMI to the rest of the financial system.

  • Process design — assessed the EMI's working processes and re-drew the operating model.
  • Security protocols — wrote the rules, then the runbooks for living by them.
  • CRM ToR — wrote the terms of reference development could actually build against.
  • CRM build + tuning — controlled the build, assessed each release, shipped new features.
  • Open banking — basic integrations for the project's open-banking APIs and the CRM.
/ Reconciliationdailyinternal ↔ open-banking ↔ ledger
/ Open-bankingPSD2AIS + PIS endpoints integrated
/ Approval flow4-eyeon every payout above threshold
/ Time-to-evidence< 5minany transaction, full trail
/ Customer payment
/ 01 · captureInitiated from CRM customer record · device fingerprint logged.
/ 02 · screenAML + sanctions screening with versioned ruleset · pass / hold.
/ 03 · routePSP / banking rail chosen by amount, region, currency.
/ 04 · settleOpen-banking PIS call to receiving institution.
/ 05 · reconcileInternal ledger ↔ statement ↔ counterparty. Diff = $0.
/ Account verification
/ 01 · requestAIS consent obtained · expiring token issued.
/ 02 · fetchStatements pulled · normalized to internal schema.
/ 03 · enrichTransactions categorized · counterparties resolved.
/ 04 · scoreAffordability + behavior scores written to CRM record.
/ 05 · auditEvery fetch logged with token, scope, expiry, retention.
/ Compliance review
/ 01 · queueHeld items appear in a single reviewer queue.
/ 02 · contextReviewer sees customer, transactions, screening hits, history.
/ 03 · decideRelease / block / request docs · with mandatory reason.
/ 04 · notifyCustomer informed; agent notified; ticket auto-opened if needed.
/ 05 · archiveDecision + evidence frozen to immutable record.
/ Outcome

An EMI whose accounts reconcile to the cent against the open-banking statement and against the internal ledger, every day, automatically — and whose compliance reviewer can show any decision, with evidence, in under five minutes.

Tell us what's
messy. We come back
with the shape of clean.

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